Senior Corporate Secretarial Executive

Join Piloto Asia's Corporate Secretarial team to manage a portfolio of Singapore private limited companies. You'll handle full-spectrum corporate secretarial functions, ensure regulatory compliance, and mentor junior team members — all while working remotely from Malaysia.

About the Role

Corporate Secretarial & Compliance (40%)

You will manage full corporate secretarial functions for a portfolio of Singapore private limited companies, including:

• Company incorporation

• Annual general meetings (AGMs)

• Annual returns and statutory filings with ACRA

• Hands-on navigation of ACRA's online portal

Client Portfolio Management (40%)

You'll act as the primary point-of-contact for clients on corporate secretarial matters and provide advisory support on corporate governance, regulatory requirements, and best practices. You will handle complex transactions including:

• Share Transfers and Allotment of Shares

• Capital Reduction and Buy-Backs

• Share Option Plans

• Strike-off applications

• Restructuring of Entities

• Amendments to Company Constitution

Team Leadership & Quality Control (20%)

You'll assist in training, supervising, and mentoring junior corporate secretarial staff — reviewing work for accuracy and quality. You'll also contribute to process improvements and maintain high standards of compliance documentation.

What This Role Offers

• Rewarding Professional Exposure: Your career growth won't be bounded by organisational structures. As you advance, you'll expand your exposure to new client segments including financial institutions, cross-border jurisdictions, and additional professional qualifications.

• Extreme Ownership and Autonomy: Take full ownership of your tasks and independently execute client requests once direction has been aligned. You're accountable for your responsibilities and the results you deliver.

• Impact on Company Strategy: As part of a boutique yet rapidly growing team, have direct involvement in shaping the company's strategic direction with the opportunity to contribute and implement your ideas.

Core Requirements

Your Background

At least 5 years of proven experience in the Corporate Secretarial field within a professional services firm. Essential knowledge includes:

• Singapore Companies Act

• ACRA compliance requirements

• Corporate governance practices

• Strong command of written and spoken English

• Ability to draft board resolutions, minutes, and client advisory notes clearly and professionally

Understanding and hands-on experience with Singapore Pte Ltd is compulsory.

Your Mentality

You demonstrate a strong drive for continuous improvement and the ability to propose initiatives that enhance operational efficiency proactively. A high level of attention to detail is essential, as you will guide and support the corporate secretarial team in their day-to-day responsibilities with minimal supervision from Management.

Location

Remote working based anywhere in Malaysia.

Why Join Piloto Asia

At Piloto Asia, we believe that our people are the true pilots of our success. We provide more than just a workplace — we offer a platform for growth, collaboration, and impact.

• Meaningful Impact & Empowerment: Play a vital role in driving the success of entrepreneurs and businesses across Asia, with autonomy to make significant decisions.

• People-Centric & Collaborative Culture: A human-first, supportive, and inclusive environment that values diversity and promotes cross-cultural collaboration.

• Learning & Career Growth: Clear and accelerated career progression opportunities, continuous skill development, and potential leadership pathways as the company scales.

• Competitive Rewards: Fair and attractive compensation packages alongside meaningful benefits.

• Work-Life Balance & Flexibility: Flexible work arrangements including hybrid and remote options.

Is This Role Right for You?